DP5a Privacy notice

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

First4Teach will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, developing and managing our services and relationship with you and our clients.

If you have opted in, we may also send you marketing information and updates by email or text. You can opt out from receiving these at any time by clicking unsubscribe when you receive these communications from us.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

consent to processing sensitive personal data
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you

b. Legitimate interest

This is where First4Teach has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where First4Teach has relied on a legitimate interest to process your personal data our legitimate interests are as follows:

Managing our database and keeping work-seeker records up to date;
Contacting the individual to seek your consent where you need it;
Providing work-finding services to you and our clients.
Contacting the individual with information about similar products or services that you have used from us recently
Where there are legal obligations to provide your personal data to official bodies

c. Recipient/s of data

First4Teach will process your personal data and/or sensitive personal data with the following recipients:

Clients whom we may introduce you to
Candidates’ former or prospective new employers that you obtain or provide references to
The Recruitment and Employment Confederation (and any other trade body that we are a member of who may have access to your data)
Any other third parties who carry out audits to ensure that we run your business correctly
Other recruitment agencies in the supply chain
Our insurers
Our legal advisers
Social networks
Our IT, CRM and Marketing platform is Brevo (you can view their Privacy Policy here) https://www.brevo.com/legal/privacypolicy/
We use various Google services in order to track and manage client data and provide you with a better user experience and service.
Any public information sources and third party organisations that you may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA,
Trade unions;

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

that we may not be able to continue to provide working finding services to you.

2. Overseas Transfers

First4Teach will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention

First4Teach will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

Where First4Teach has obtained your consent to process your sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period First4Teach will seek further consent from you. Where consent is not granted First4Teach will cease to process your sensitive personal data.

4. Your rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data First4Teach processes on you;
The right of access to the personal data First4Teach processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.

Where you have consented to First4Teach processing your personal and sensitive personal data you have the right to withdraw that consent at any time by contacting Freda Burton, 07380 732456 .

There may be circumstances where First4Teach will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that First4Teach processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrictthe type or amount of data we process for you, access your personal data or exercise any ofthe other rights listed above.

5. Automated decision-making

If your company uses automated-decision making, including profiling, the company will provide meaningful information about the logic involved, as well as the significant and the envisaged consequences of such processing for the individual.

6. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Freda Burton, 07380 732456 in First4Teach who handles data protection issues and, where applicable, any representative of the controller.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

7. Changes to the privacy statement

We will update this privacy statement from time to time. The updated version will be on the website.